ProjectTrack: Streamline Project Management

Year : 2025 | Volume : 12 | Issue : 02 | Page : 69 76
    By

    Sumit Bachhav,

  • Pritesh Sonje,

  • Om Godse,

  • Piyush Gavali,

  1. Student, Department of Computer Science Engineering, MET Bhujbal Knowledge City Institute of Engineering, Nashik, Maharashtra, India
  2. Student, Department of Computer Science Engineering, MET Bhujbal Knowledge City Institute of Engineering, Nashik, Maharashtra, India
  3. Student, Department of Computer Science Engineering, MET Bhujbal Knowledge City Institute of Engineering, Nashik, Maharashtra, India
  4. Student, Department of Computer Science Engineering, MET Bhujbal Knowledge City Institute of Engineering, Nashik, Maharashtra, India

Abstract

ProjectTrack is a streamlined project management platform tailored for academic institutions to enhance the handling of student projects. It addresses critical challenges such as group formation, topic submission, task allocation, and progress monitoring by automating and organizing these processes through an intuitive digital interface. A key feature is its machine learning-based similarity check, which analyzes project abstracts to prevent topic duplication, thereby promoting originality and reducing redundancy. The platform supports skill based group formation, enabling students to collaborate more effectively while allowing faculty to oversee and mentor teams with greater efficiency. Real-time progress tracking helps guides and coordinators monitor milestones and deadlines via a visual dashboard, ensuring timely interventions. Task submissions are integrated with structured feedback mechanisms to foster continuous academic improvement. ProjectTrack also includes an issue tracking module for rapid problem resolution and automated report generation to minimize administrative workload. Role-based access control is implemented to ensure security and maintain clear communication channels among students, guides, and coordinators. By centralizing all essential project functions in one cohesive system, ProjectTrack fosters collaboration, transparency, and accountability across all academic roles. It reduces administrative overhead, enhances student engagement, and supports faculty in their mentoring responsibilities. Overall, ProjectTrack contributes to improved academic project workflows and promotes better project outcomes through structured, technology-driven management.

Keywords: Project management, workflow automation, group formation, real-time progress tracking, similarity check

[This article belongs to Journal of Advanced Database Management & Systems ]

How to cite this article:
Sumit Bachhav, Pritesh Sonje, Om Godse, Piyush Gavali. ProjectTrack: Streamline Project Management. Journal of Advanced Database Management & Systems. 2025; 12(02):69-76.
How to cite this URL:
Sumit Bachhav, Pritesh Sonje, Om Godse, Piyush Gavali. ProjectTrack: Streamline Project Management. Journal of Advanced Database Management & Systems. 2025; 12(02):69-76. Available from: https://journals.stmjournals.com/joadms/article=2025/view=228311


References

  1. Balleisen EJ, Howes L, Wibbels E. The impact of applied project-based learning on undergraduate student development. High Educ. 2024 Apr; 87(4): 1141–56.
  2. Lema A, Enciso L. Trello: a management strategy in project-based learning. In 2022 IEEE XII International Conference on Virtual Campus (JICV). 2022 Sep 29; 1–4.
  3. Smith J, Kline A. Collaborative platforms for educational project tracking. Educ Technol J. 2023; 54: 123–139.
  4. Prokofyeva N, Uhanova M, Zagulova D, Katalnikova S, Ziborova V, Uhanovs M. Educational Group Project Organization Approaches and Their Impact on Student Academic Performance. In 2024 IEEE 65th International Scientific Conference on Information Technology and Management Science of Riga Technical University (ITMS). 2024 Oct 3; 1–7.
  5. Andrews T, Wilkes R. Optimizing student engagement through project-based learning tools. J Educ Manag. 2022; 48: 211–229.
  6. Zheng L, Long M, Niu J, Zhong L. An automated group learning engagement analysis and feedback approach to promoting collaborative knowledge building, group performance, and socially shared regulation in CSCL. Int J Comput-Support Collab Learn. 2023 Mar; 18(1): 101–33.
  7. Kuzina O. Project Data Management Based on the Digital of Construction Organization. In International School on Neural Networks, Initiated by IIASS and EMFCSC. Cham: Springer International Publishing; 2022 Feb 8; 741–750.
  8. Bedmutha D, Yawalkar PM. A Review on User Privacy Preserving and Auditing for Secure Data Storage System in Cloud. Int J Comput Appl. 2014; 19–22.
  9. Dabhade V, Alvi AS. An Energy efficient approach for Secure data communication using Pairwise key encryption in WSN. NeuroQuantology. 2022 Nov; 20(15): 6311–6321.
  10. Dabhade V, Alvi AS. Malicious Node Detection and Prevention for Secured Communication in WSN. In Computer Networks, Big Data and IoT: Proceedings of ICCBI 2021. Singapore: Springer Nature Singapore; 2022 May 22; 121–136.
  11. Mayil VV, Jeyalakshmi TR. Pretrained sentence embedding and semantic sentence similarity language model for text classification in NLP. In 2023 IEEE 3rd international conference on Artificial Intelligence and signal processing (AISP). 2023 Mar 18; 1–5.
  12. Young ME, Miller M, Urban C, Petrescu C. Tracking student progress through graduate programs. Discov Educ. 2024 Apr 25; 3(1): 43.
  13. Wang B, Chen F, Wang Y, Kuo CC. Efficient sentence embedding via semantic subspace analysis. In 2020 IEEE 25th International Conference on Pattern Recognition (ICPR). 2021 Jan 10; 119–125.
  14. Chen Y, Hu L. Automated group formation in educational project management. IEEE Trans Learn Technol. 2024; 22: 58–70.
  15. Zheng Y. An Analysis of the Technical Trend of Semantic Search in Natural Language Processing. In 2023 IEEE 9th Annual International Conference on Network and Information Systems for Computers (ICNISC). 2023 Oct 27; 51–53.
Regular Issue Subscription Review Article
Volume 12
Issue 02
Received 03/03/2025
Accepted 20/06/2025
Published 27/09/2025
Publication Time 208 Days
21


My IP

PlumX Metrics