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Manuscript Submission Guidelines

Manuscript Submission and Processing

Last updated: 2022-04-30

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Navigating the publication process can feel daunting. Formatting, guidelines, ethics - it's a lot to manage!

Here's how we simplify:

  • Effortless Submission: Submit your manuscript directly online using our user-friendly platform at https://manuscript-engine.journalslibrary.com/ - no more complex processes.
  • Confidence through Clarity: Access clear formatting guidelines and ethical standards, ensuring your submission meets all requirements.
  • Expertise at your Fingertips: From professional editing to targeted promotion, we offer a full suite of services to maximize your research impact.

Focus on your research, let STM handle the rest. Publish with confidence, publish with STM.

Eligibility for Submission

  • Original Work: Manuscripts must be the original work of the author(s) and must not include plagiarized content. They should provide proper attribution for all referenced materials and comply with copyright laws.
  • Exclusivity: The manuscript should not be published, submitted, or under consideration for publication elsewhere. This includes other journals, books, or online platforms that publish academic content.
  • Authorship: All individuals listed as authors must have made a significant intellectual contribution to the research and the writing of the manuscript. All contributors who meet these criteria should be listed as co-authors.
  • Conflict of Interest: Authors must disclose any conflicts of interest that could influence the results or interpretation of their manuscript. This includes financial, personal, or other relationships with other people or organizations.
  • Ethical Compliance: Research involving human participants, animals, or sensitive data must have been conducted according to international, national, and institutional guidelines. Authors must provide evidence of ethical approval, or an explanation if ethical approval was not required.
  • Data Availability: Authors should be prepared to make their data available for replication of results if applicable. Exceptions must be justified and clearly stated in the manuscript.

Find the Right Journal

  • Browse STM journals: Explore the diverse range of journals across various disciplines on the Journal Master. Consider the journal's focus, audience, and impact factor to ensure a good fit for your research.
  • Check author guidelines: Each journal has specific formatting and submission requirements. Carefully review the author guidelines for your chosen journal before starting your manuscript preparation.
  • Article Types: Familiarize yourself with accepted formats and choose the one that best suits your research.
  • Timeline: Understand key deadlines and submission schedules.
  • Ethical Standards: Adhere to responsible publication practices by avoiding duplicate submissions.
  • IFA search

Craft Your Manuscript

  • Structure and content: Focus on clarity, conciseness, and logical flow. Ensure your manuscript adheres to the journal's structure and includes all necessary sections (e.g., abstract, introduction, methodology, results, discussion, references).
  • Formatting: Follow the journal's formatting guidelines meticulously. Pay attention to font size, margins, line spacing, and citation style. Use a high-quality word processing software.
  • Ensure accuracy and readability: It is crucial that the references in your article lead directly to the same article. Avoid any ambiguous words and check for redundancy. Reading previously published articles can help in constructing a good article. Before submitting, go through the manuscript to make it accurate and readable through language editing.
  • Review the requirements to publish: Before submitting your article, review the requirements to publish, including the focus and scope, article processing charges, and copyright agreement. Ensure that you're on the right page and meet all the necessary requirements to ensure a smooth publication process.
  • Co-author information: Gather complete contact details and affiliations of all co-authors. Don't forget to communicate with your co-authors and credit them for their contributions. If you are writing your first article, don't hesitate to ask for help from your supervisor or colleagues.
  • Ethical considerations: Ensure your research adheres to ethical guidelines and disclose any potential conflicts of interest.
  • Copyright permissions: Obtain necessary permissions for any copyrighted material you've included in your manuscript.

The following is mandatory when submitting to STM:

Author Information
  • All authors listed on the manuscript must be added in the relevant tab during submission. Please have ready the names, emails, and affiliations of all the authors, and ensure the authors all qualify for authorship.
  • During submission, you will be requested to provide an author(s) contribution statement briefly describing the tasks of all individual authors.
File Requirements
  • A manuscript doc or do file generated from the submitted manuscript, and the source file.
  • All figures in JPEG/JPG/PNG formats, RGB color mode, with a resolution of 300 dpi, and complying with CC-BY licence.
  • Permissions need to be obtained for re-published/adapted/modified/partial figures, and it is the responsibility of the authors to acquire the licenses, to follow any citation instructions requested by third-party rights holders, and cover any supplementary charges. Uploaded figures will be embedded at the end of the submitted manuscript.
  • Tables should be directly inserted into the manuscript and in source form (doc, tex), not as figures. You should prepare the files accordingly.
Statements
  • Please ensure that the relevant ethical approval and consent details were received and are available on request by the editor or editorial office. You will be requested to declare involvement of any human or animal subjects, and inclusion of identifiable human data for the research during the submission process; declaration statements will be generated and automatically added to your manuscript. You do not need to include these statements in your source file.
  • STM requires some types of data to be provide in manuscripts or deposited in public, community-supported repositories, prior to publication of an associated STM manuscript
  • During submission, you will be requested to reply to a series of questions on the availability of the data used for the research. Based on your answers, a data availability statement will be generated and added to your manuscript. You therefore do not need to include a data statement in your source file.
Contribution to the Field

Ahead of submission, you should prepare a statement summarizing in 200 words your manuscript’s contribution to, and position in, the existing literature of your field. This should be written avoiding any technical language or non-standard acronyms. The aim should be to convey the meaning and importance of this research to a non-expert. (Note that you will NOT be able to provide a traditional cover letter.)

Funding and Payment
  • Details of all funding sources will be requested during submission and must be provided in a funding section of the manuscript, including grant numbers, if applicable. You should also mention funds received for open access publication fees, from your institution, library, or other grants.
  • Prepare details ahead of submission on whom the invoice needs to be addressed to. If you are affiliated with a member institution, you will be able to select the institution in the submission system payment tile.

Utilize STM's Manuscript Engine

  • Access the Submission System:
  • Visit the homepage of your chosen journal.
  • Look for the "Submit Manuscript" link prominently displayed on the homepage.
  • Click on the link to proceed with the submission process.
  • Create an account
  • If it's your first time using the submission system, you'll need to register.
  • Follow the provided instructions to create your account.
  • Returning users? Simply log in using your credentials.
  • Submit your manuscript
  • Once logged in, you'll be directed to the submission interface.
  • Start the submission process by following the prompts on the screen.
  • Provide additional information: Enter co-author details, conflict of interest statements, and other required information.
  • Submit Your Manuscript
  • Upload your manuscript file as per the system's requirements.
  • After completing your submission, you'll receive a confirmation email.

Manuscript Review Process

  • All submissions undergo a preliminary screening by the editorial board to ensure compliance with submission standards.
  • Manuscripts that pass initial screening are sent to peer reviewers. The review process is double-blind to ensure impartiality.
  • Authors may be requested to revise their manuscript based on reviewer feedback.

Manuscript Procedure Time

Process Phase

Average Duration

Details

Preliminary Assessment

7-10 Days

Initial screening by editorial staff to check for compliance with submission guidelines.

Review Process

4-6 Days

Peer review conducted by independent experts, including time for authors to revise the manuscript.

Publication Time

20-25 Days

Time from acceptance to publication, including final checks, copyediting, and printing.

Track Your Submission

  • Login to your account: To track your manuscripts, you first need to log in to your account on the Manuscript Engine. If you don't have an account yet, you can create one by following the instructions on the website.
  • Access the "Track Your Manuscripts" feature: Once you have logged in, navigate to the "Track Your Manuscripts" section on the website. This feature may be located in different places depending on the Journal's website layout, so look for a link or button that says "Track Your Manuscripts" or something similar.
  • Enter your manuscript information: To track your manuscript, you will need to provide some information about it. This typically includes the manuscript ID, which is assigned to your manuscript when you submit it to the Journal. You may also need to provide your email address or other identifying information.
  • View the status of your manuscript: Once you have entered the required information, you should be able to view the status of your manuscript. This may include information such as whether it has been received, whether it is under review, or whether it has been accepted for publication.
  • Receive updates on your manuscript: Depending on the journal's policies, you may be able to receive updates on your manuscript via email or through the website's messaging system. This can help you stay informed about the progress of your manuscript and any changes in its status.
  • Take action on your manuscript: If your manuscript requires any action on your part, such as revising it based on reviewer feedback, you should be able to do so through the "Track Your Manuscripts" feature. Follow the instructions provided by the journal to make any necessary changes to your manuscript.
  • Peer Review Process
  • The first decision regarding your submission is made by the journal editor.
  • If required, the editor will send your manuscript to one or more reviewers – experts in your field.
  • Peer review acts as a filter to ensure only good research is published and improves the quality of submissions.
  • Expect to receive feedback from reviewers and the editor to enhance your manuscript.
  • Revision
  • If your paper is not rejected, you'll be asked to revise it based on reviewer feedback.
  • Use this opportunity to improve your paper by addressing comments and suggestions.
  • Respond to reviewer comments calmly and be prepared to justify your changes.
  • Article Transfer Service
  • STM offers an Article Transfer Service to streamline the editorial process.
  • If deemed suitable, your manuscript may be transferred to a more appropriate journal.
  • This saves time and effort for authors and ensures the contributions of reviewers are maximized.
  • Decision and publication
  • Wait for the editorial decision and, upon acceptance, follow the journal's instructions for final publication.
  • Follow any instructions provided by the editorial team regarding formatting and supplementary materials.
  • Login to your account: To track your manuscripts, you first need to log in to your account on the Manuscript Engine. If you don't have an account yet, you can create one by following the instructions on the website.
  • Access the "Track Your Manuscripts" feature: Once you have logged in, navigate to the "Track Your Manuscripts" section on the website. This feature may be located in different places depending on the Journal's website layout, so look for a link or button that says "Track Your Manuscripts" or something similar.
  • Enter your manuscript information: To track your manuscript, you will need to provide some information about it. This typically includes the manuscript ID, which is assigned to your manuscript when you submit it to the Journal. You may also need to provide your email address or other identifying information.
  • View the status of your manuscript: Once you have entered the required information, you should be able to view the status of your manuscript. This may include information such as whether it has been received, whether it is under review, or whether it has been accepted for publication.
  • Receive updates on your manuscript: Depending on the journal's policies, you may be able to receive updates on your manuscript via email or through the website's messaging system. This can help you stay informed about the progress of your manuscript and any changes in its status.
  • Take action on your manuscript: If your manuscript requires any action on your part, such as revising it based on reviewer feedback, you should be able to do so through the "Track Your Manuscripts" feature. Follow the instructions provided by the journal to make any necessary changes to your manuscript.
  • Peer Review Process
  • The first decision regarding your submission is made by the journal editor.
  • If required, the editor will send your manuscript to one or more reviewers – experts in your field.
  • Peer review acts as a filter to ensure only good research is published and improves the quality of submissions.
  • Expect to receive feedback from reviewers and the editor to enhance your manuscript.
  • Revision
  • If your paper is not rejected, you'll be asked to revise it based on reviewer feedback.
  • Use this opportunity to improve your paper by addressing comments and suggestions.
  • Respond to reviewer comments calmly and be prepared to justify your changes.
  • Article Transfer Service
  • STM offers an Article Transfer Service to streamline the editorial process.
  • If deemed suitable, your manuscript may be transferred to a more appropriate journal.
  • This saves time and effort for authors and ensures the contributions of reviewers are maximized.
  • Decision and publication
  • Wait for the editorial decision and, upon acceptance, follow the journal's instructions for final publication.
  • Follow any instructions provided by the editorial team regarding formatting and supplementary materials.

Article Sharing

Once your article is published, you can promote it to achieve a bigger impact on your research on your Academic Profile ID created once you registered to submit your paper. Sharing research, accomplishments, and ambitions with a wider audience makes you more visible in your field and helps you get cited more, enabling you to cultivate a stronger reputation, promote your research and grow in your career.